Submission PDF

Available now

It helps teams batch convert Word files to PDF, combine files into one PDF where required, and align file names to a Submission Register so final submission sets are ordered, consistent, and easy to check.

Submission PDF is built for practical submissions work. It supports the final preparation stage of a tender by helping you convert files, package them, and organise them against a numbered Submission Register without overcomplicating the workflow.

It is especially useful where submissions contain multiple response documents, supporting attachments, reused evidence files, and final naming requirements for upload portals or shared folders.

Viewing on mobile? Submission PDF is a Windows desktop app. Open this page on your Windows PC to install it from Microsoft Store.

Windows desktop app for PC only. Use of the software is subject to the Submission PDF Terms & Licence.

• Batch convert Word files to PDF
  Convert selected Word documents to PDF in bulk to reduce manual preparation time.
• Combine files into one PDF
  Merge selected files into a single PDF when the submission requires one consolidated upload.
• Organise files against a Submission Register
  Load a Submission Register, scan your folder, review proposed renames, and apply approved changes so your files line up with the intended submission structure.
• Support a structured submissions workflow
  Use the app as part of a broader process for managing file order, attachment references, and final completeness checks.
• Desktop workflow for practical business use
  Built for Windows and designed for straightforward everyday use by tendering consultants, bid teams, and admin support staff.

Submission PDF works best when used with a Submission Register, a numbered list of the documents you plan to submit.

That register can include:

• mandatory response documents
• supporting attachments
• extra documents such as an Executive Summary or Cover Letter

Using a numbered Submission Register helps create a cleaner and more controlled submission process because it can:

• set file order clearly using numeric prefixes
• keep attachment references consistent across the tender response
• make final checks easier by letting you compare your ready-to-submit files against the register

Importantly, many teams do not rename all working files to their final numbered names during drafting. That is often helpful, because the same evidence files may be reused across multiple tenders. Submission PDF supports that approach by helping you apply the final naming structure later, when you are preparing the submission set.

• Tendering consultants managing document packs and final submission sets.
• Bid teams preparing multiple files for issue under time pressure.
• Admin teams handling file conversion, packaging and naming checks.
• Businesses that need a simple desktop workflow for document preparation.

1. Read the tender documents
   Identify the documents to be submitted, including mandatory response files and any supporting attachments.
2. Build a submission register
   Create a register with numeric prefixes to produce the sort order you want. Use it to track progress for each file, such as Not Started, In Progress, and Completed.
3. Draft the submission using the register
   Cite attachments by their register file name and prefix, and keep the register updated as you go. There is no need to rename the actual files yet, which is useful when reusing attachments across tenders.
4. Add your files to Submission PDF
   Load or drop your Word and PDF files into the app.
5. Convert Word files to PDF
   Convert Word documents before finalising the submission.
6. Load your submission register
   Import your submission register into the app.
7. Scan and review proposed renames
   Match files to register items and review the suggested file names before any changes are made.
8. Apply renames
   Finalise the file names so your submission is ordered, consistent, and easy to check. The app automatically renames the approved files for you, ready for submission.
9. Check your submission
   Your files ready for submission should match those in the submission register, making final checks easy.
10. Combine PDFs if required
    Combine files into a single PDF if the submission requires one consolidated document.

Submission PDF is useful where teams want a simple way to reduce manual handling in the final preparation stage of a submission.

• less time spent manually converting files
• easier production of single combined PDFs where needed
• clearer file order for portal upload or folder review
• more consistent naming against attachment references used in the tender
• easier final QA by checking the ready-to-submit folder against the Submission Register